AGM – Nov 2019

Draft minutes of AGM of 28 November 2019 are given below. The formal minutes (available from Pat) include full names. In this online version, surnames are not given.

Minutes of South East Cornwall Community Halls Network

Annual General Meeting & Network Meeting

held on

Thursday 28 November 2019 at Trewidland Village Hall

Pat opened the meeting at 2pm and welcomed everyone

Present

  • Jean M                        Harrowbarrow & Metherell Village Hall
  • Clare W                       Millbrook Village Hall
  • Veronica S                  St Breward Institute & War Memorial Hall
  • Pat E                           Trewidland Village Hall
  • Gil P                            Trewidland Village Hall
  • Chris W                       Warleggan Jubilee Hall

1. Apologies for Absence

Received from:

  • Val G                           Downderry & Seaton Village Hall
  • Chris M                       Harrowbarrow & Metherell Village Hall
  • Sandy S                      Liskerrett Centre
  • Brian C                        Menheniot Village Hall
  • Pat C                           Menheniot Village Hall
  • Roger B                       Millbrook Village Hall             
  • Margaret S                  Whitecross Village Hall

2. Acceptance of the minutes of the meeting held on Tuesday 20 November 2018 at Millbrook Village Hall

The minutes were accepted as a true record

Acceptance of the minutes proposed by Clare W and seconded by Veronica S

3. Matters Arising

None

4. Report by Pat E.

This is our 14th Annual General Meeting

The last AGM and Network meeting was held on Tuesday 20 November 2018, at Millbrook Village Hall

News for all halls present and news from Cornwall Council and the SECCHN website

Refreshments served by Millbrook Village Hall Committee Members

Network members present – 15 representing 19 halls, apologises 3 halls

Thank you all the members of the committee for another year of taking SECCHN forward in its development.

Thank you to Brian for being Treasurer

Thank you Chris for managing the website

Thank you Sandy for your support

Current SECCHN Members (18)

  • Calstock Village Hall
  • Darite Village Hall
  • Delaware Community Centre
  • Downderry & Seaton Village Hall
  • Gunnislake Village Hall
  • Harrowbarrow & Metherell Village Hall
  • Linkinhorne Parish Hall
  • Liskerrett Centre, Liskeard
  • Menheniot Parish Hall
  • Millbrook Village Hall
  • Quethiock Village Hall
  • Sheviock Memorial Hall
  • St Breward Memorial Hall
  • St Germans Eliot Hall
  • St Issey Village Hall
  • Trewidland Village Hall
  • Warleggan Jubilee Hall, Mount
  • Whitecross Village Hall

5. Treasurer’s Report by Brian C

The accounts for the year ending 31 October 2019 are shown below

The balance at 01 November 2018    £736.38

Income

Subscriptions Banked                        £0.00

Subscriptions Direct payment          £0.00

Total                                                    £736.39

Expenditure

Venue Hire                                          £0.00

Postage Expenses                              £37.10

Website Expenses                              £21.72

Refreshment Expenses                      £0.00

Total                                                    £58.82

The balance at 31 October 2019        £677.56

Brian recommended that the accounts be approved as a true record of the financial position of the South East Cornwall Community Halls Network

6. Members of the Committee

Committee members – Brian, Sandy, Chris & Pat have agreed to stay on the committee

Brian has agreed to be Treasurer

Pat will act as the Co-ordinator

Anyone is welcome to join the committee

7. Network News

SECCHN Website

Chris reminded everyone that it is easy for him at any time to update information about halls on our website http://www.secchn.org

We also now have a Facebook page where questions can be raised and issues discussed – all members are encouraged to join. Just search for SECCHN on Facebook, or go to www.facebook.com/groups/132770610650342

News from Cornwall Council

Pat sends all relevant information received from Cornwall Council

Disability Magazine

New Winter Edition available. Copies circulated at meeting

All agreed Halls should add a few words about their halls for the minutes

Menheniot Parish Hall

Regular bookings remain constant however bookings requiring a bar are far fewer over the last 2 years. Some income was lost this year as an inverter on our solar panels had stopped working. This has now been replaced

Plans have been drawn up for an extension to increase storage space. Costs were put at £54,000 to £60,000. We have to raise 40% ourselves but at present the Old School in the village is busy raising £60,000 for a new roof so our plans are low key at the moment

Trewidland Village Hall

Roof repairs have been carried out to our leaky roof. We have had ½ of it replaced and we have had a new kitchen installed thanks to Trewidland Solar Fund Money held by Dobwalls and Trewidland Parish Council. We can now repair the ceiling and paint the main hall

Regular hirers are the Post Office, Keltic Dog Training, Wednesday Dog Training, Ju Jitsu and Tai Chi and any events organised by Trewidland Community Group

8. Open Forum  – The Way Forward for 2020

All agreed sharing news and meeting up was very useful and we should try 2 meetings per year

Jean M volunteered Harrowbarrow & Metherell Village Hall for June 2020

Date to be arranged

9. Refreshments

Tea, Coffee & Cake was served

There being no other business Pat thanked all who attended and closed the meeting at 4.pm

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